Hilltoppers-AFG

The Hilltoppers Al-Anon Family Group

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Hilltoppers AFG Officer's Roles & Responsibilities

Tradition Two - For our group purpose there is but one authority - a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.

Tradition Nine - Our groups, as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.

Group Representative (GR)      GR may not be a member of AA also.
  • Three-year term
  • Represents groups at district and area meetings (expenses of registration fee, mileage, and lodging paid by group)
  • Posts notices for group conscience meetings (solicitation of agenda items, meeting announcement and agenda)
  • Chairs group conscience meetings
  • Registered with Information Center as group contact
  • Maintains chairing guideline manual
  • Maintains group Forum subscription (receives copies and places on literature table)
  • Serves as alternate Information Center Representative
  • Registers as authorized signature on group bank account

Secretary
  • One-year term
  • Records group conscience meetings minutes
  • Posts group conscience meeting minutes within one week of meeting
  • Maintains minutes book
  • Maintains current list of officers' names and phone numbers. Informs Information Center and World Service of changes as needed

Treasurer
  • Two-year term (change approved at October 18, 2003 Group Conscience meeting)
  • Maintains accurate financial records of group funds
  • Maintains and reconciles group bank account
  • Prepares, reports, and posts financial statements quarterly
  • Collects contribution envelopes from church, counts money, and makes deposits
  • Pays operating expenses (i.e., rent, literature, travel, duplication, envelopes, etc.)
  • Distributes surplus funds as established by group conscience
  • Serves as liaison with church office

Literature Chair
  • One-year term
  • Maintains inventory of books and pamphlets for the group
  • Purchase literature from the Information Center and delivers to the group
  • Maintains supply of current meeting schedules for the group

Information Center Representative      Info Center Rep may not be a member of AA also
  • One-year term
  • Represents group at the Information Center Meetings
  • Attends bi-monthly Information Center board meetings
  • Keeps group informed of Information Center news; reports to group at quarterly group conscience meetings
  • Serves as alternative Group Representative

Church Lock/Unlock Coordinator
  • One-year term
  • Attends quarterly GC Meeting and gives brief report.
  • Coordinates volunteers to unlock/lock the church when meetings are scheduled and the church is otherwise closed (Tuesday night, Friday noon, Saturday meetings, and some holidays).
  • Provide names and email addresses of volunteers willing to unlock/lock the church to the Webmaster to be included in the unlock/lock google group.
  • Updates unlock/lock instructions and distributes to volunteers via the google group.